1. INTRODUCTION

Inspiring Women Pakistan (“Inspiring Women,” “we,” “us,” or “our”) and Depilex Beauty Institute (“Depilex”), collectively the “Organizers,” are committed to protecting the privacy and security of personal information collected through the Depilex Launchpad competition (“Competition”).

This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you register for and participate in the Competition. By participating, you consent to the data practices described in this policy.

2. SCOPE

This Privacy Policy applies to:

  • All participants in the Depilex Launchpad Competition
  • Personal information collected through Competition registration, submissions, and events
  • Information collected via our websites, social media, and communication channels
  • Data shared between Inspiring Women and Depilex for Competition purposes

3. INFORMATION WE COLLECT

3.1 Personal Information

We collect the following categories of personal information:

Registration Information:

  • Full name
  • Email address
  • Phone number
  • Date of birth
  • Gender
  • University name and location
  • Year of study and major
  • Student ID number
  • Team member details

Identification Documents:

  • Government-issued ID (for prize winners)
  • Student identification card
  • University enrollment verification

Financial Information:

  • Payment details for registration fee
  • Bank account information (for prize distribution)
  • Tax documentation (as required)

3.2 Competition-Related Information

  • Team composition and member roles
  • Submission materials (one-pagers, presentations, strategies)
  • Communication history with Organizers
  • Attendance records at Competition events
  • Performance evaluations and judging scores

3.3 Automatically Collected Information

When you interact with our digital platforms, we may automatically collect:

  • IP address
  • Browser type and version
  • Device information
  • Operating system
  • Access times and dates
  • Pages viewed and navigation patterns
  • Referral sources

3.4 Visual and Audio Content

  • Photographs taken at Competition events
  • Video recordings of presentations and pitches
  • Audio recordings of sessions
  • Social media content featuring participants

3.5 Sensitive Information

We may collect information about:

  • Dietary restrictions or allergies (for event catering)
  • Accessibility requirements
  • Emergency contact information
  • Medical information (only if voluntarily provided for safety purposes)

4. HOW WE USE YOUR INFORMATION

4.1 Competition Administration

We use your information to:

  • Process registrations and verify eligibility
  • Manage team formation and communication
  • Evaluate submissions and conduct judging
  • Organize mentorship sessions and final pitch events
  • Distribute prizes and internship opportunities
  • Communicate Competition updates and announcements

4.2 Legal and Compliance

  • Comply with legal obligations and regulations
  • Enforce our Terms and Conditions
  • Respond to legal requests or court orders
  • Protect rights, property, and safety of Organizers and participants

4.3 Marketing and Promotion

  • Promote the Competition on social media and websites
  • Create marketing materials and promotional content
  • Document the Competition journey
  • Showcase participant achievements
  • Attract future participants and sponsors

4.4 Research and Analytics

  • Measure Competition impact and success
  • Analyze participant engagement and satisfaction
  • Improve future program design
  • Generate reports for stakeholders
  • Conduct surveys and collect feedback

4.5 Communication

  • Send Competition-related notifications
  • Provide important updates and reminders
  • Respond to inquiries and support requests
  • Share opportunities from Inspiring Women and Depilex

5. LEGAL BASIS FOR PROCESSING

We process your personal information based on:

5.1 Consent

You provide explicit consent when registering for the Competition and accepting these terms.

5.2 Contract Performance

Processing is necessary to fulfill our obligations under the Competition Terms and Conditions.

5.3 Legitimate Interests

We have legitimate business interests in:

  • Operating and improving the Competition
  • Promoting our programs and partners
  • Building relationships with future talent

5.4 Legal Obligations

Processing may be required to comply with applicable laws and regulations.

6. INFORMATION SHARING AND DISCLOSURE

6.1 Between Organizers

Personal information is shared between Inspiring Women and Depilex for Competition administration purposes.

6.2 Service Providers

We may share information with third-party service providers who assist with:

  • Payment processing
  • Event management and venue coordination
  • Technology platforms and hosting
  • Marketing and communications
  • Photography and videography services

Service providers are contractually obligated to protect your information and use it only for specified purposes.

6.3 Public Disclosure

The following information may be publicly disclosed:

  • Names and universities of finalist teams
  • Winning team information and achievements
  • Competition submissions and presentations
  • Photographs and videos from Competition events
  • Success stories and testimonials

6.4 Legal Requirements

We may disclose information when required by:

  • Court orders or legal processes
  • Government investigations
  • Regulatory authorities
  • Law enforcement agencies

6.5 Business Transfers

If Inspiring Women or Depilex undergoes a merger, acquisition, or asset sale, participant information may be transferred to the successor entity.

6.6 With Your Consent

We may share information with other parties when you provide explicit consent.

7. DATA RETENTION

7.1 Retention Period

We retain personal information for:

  • Duration of the Competition and 3 years thereafter for administration purposes
  • 5 years for financial records and tax documentation
  • Indefinitely for marketing materials and public content (unless you request removal)

7.2 Deletion Requests

You may request deletion of your personal information, subject to:

  • Our legal obligations to retain certain records
  • Legitimate business interests
  • Technical feasibility

8. YOUR RIGHTS AND CHOICES

8.1 Access and Correction

You have the right to:

  • Request access to your personal information
  • Correct inaccurate or incomplete information
  • Update your contact details and preferences

8.2 Withdrawal of Consent

You may withdraw consent for:

  • Marketing communications (excluding essential Competition updates)
  • Use of photographs and videos for promotional purposes (subject to practical limitations)
  • Future data processing (note: this may affect your ability to participate)

8.3 Objection and Restriction

You may object to or request restriction of:

  • Processing based on legitimate interests
  • Direct marketing communications
  • Automated decision-making (if applicable)

8.4 Data Portability

You may request a copy of your personal information in a structured, commonly used format.

8.5 Complaint Rights

You have the right to lodge a complaint with relevant data protection authorities in Pakistan.

8.6 How to Exercise Your Rights

To exercise these rights, contact us at:

  • Email: inspiringwomenpk@gmail.com
  • Phone: +92-42-36610643-44

We will respond to your request within 30 days.

9. DATA SECURITY

9.1 Security Measures

We implement appropriate technical and organizational measures to protect your information:

  • Encryption of sensitive data in transit and at rest
  • Access controls and authentication procedures
  • Regular security assessments
  • Employee training on data protection
  • Secure payment processing systems

9.2 Limitations

While we strive to protect your information, no method of transmission or storage is 100% secure. We cannot guarantee absolute security.

9.3 Your Responsibility

You are responsible for:

  • Maintaining confidentiality of your account credentials
  • Using secure internet connections
  • Protecting your devices from unauthorized access
  • Notifying us immediately of any security breaches

10. INTERNATIONAL DATA TRANSFERS

10.1 Data Location

Your information is primarily stored and processed in Pakistan.

10.2 Cross-Border Transfers

If information is transferred outside Pakistan, we ensure appropriate safeguards are in place, such as:

  • Standard contractual clauses
  • Adequate data protection agreements
  • Compliance with applicable transfer mechanisms

11. CHILDREN’S PRIVACY

The Competition is intended for university students aged 18-30. We do not knowingly collect information from individuals under 18 without parental consent. If we discover we have collected such information, we will promptly delete it.

12. COOKIES AND TRACKING TECHNOLOGIES

12.1 Use of Cookies

Our websites may use cookies and similar technologies to:

  • Remember your preferences
  • Analyze website traffic
  • Improve user experience
  • Track marketing effectiveness

12.2 Cookie Management

You can control cookies through your browser settings. Disabling cookies may affect website functionality.

12.3 Third-Party Analytics

We may use Google Analytics or similar services to analyze website usage. These services have their own privacy policies.

13. SOCIAL MEDIA

13.1 Platform Integration

When you interact with us on social media platforms (Facebook, Instagram, LinkedIn), your interactions are also governed by those platforms’ privacy policies.

13.2 Public Content

Information you post on our social media pages becomes public and may be used by Organizers for promotional purposes.

14. CHANGES TO THIS PRIVACY POLICY

14.1 Updates

We may update this Privacy Policy from time to time to reflect:

  • Changes in our practices
  • Legal or regulatory requirements
  • Technological developments
  • Organizational changes

14.2 Notification

Material changes will be communicated via:

  • Email notification to registered participants
  • Prominent notice on our website
  • Social media announcements

14.3 Continued Use

Continued participation after changes constitutes acceptance of the updated Privacy Policy.

15. CONTACT INFORMATION

15.1 Data Controllers

This Competition is jointly organized by:

Inspiring Women Pakistan
 Email: inspiringwomenpk@gmail.com
 Office: +92-42-36610643-44
 Mobile: +92-321-444-5895 / +92-331-3446554
 Website: www.inspiringwomen.com.pk
 Instagram: @inspiringwomenpk

Depilex Beauty Institute
Address: 271, CCA Sector FF Dha Phase 4, Lahore
Phone: (042) 35692874

15.2 Privacy Inquiries

For privacy-related questions, concerns, or requests, please contact:

  • Primary Contact: inspiringwomenpk@gmail.com
  • Subject Line: “Privacy Inquiry – Depilex Launchpad”

We aim to respond to all inquiries within 30 days.

16. ADDITIONAL INFORMATION

16.1 Third-Party Links

Our communications may contain links to third-party websites. We are not responsible for the privacy practices of these external sites.

16.2 Marketing Preferences

You can opt out of non-essential marketing communications while still receiving critical Competition updates.

16.3 Data Accuracy

You are responsible for providing accurate and current information. Please notify us of any changes.

17. ACKNOWLEDGMENT

BY REGISTERING FOR THE COMPETITION, YOU ACKNOWLEDGE THAT YOU HAVE READ, UNDERSTOOD, AND AGREE TO THIS PRIVACY POLICY.